SCIKIQ
INVOICE · AUTOMATION · RECONCILIATION
SCIKIQ · AGENTIC AI ENGINE
SYSTEM READY
◈ AGENTIC PIPELINE Idle — press Run Agentic Pipeline to begin
01
◉
Ingest
SharePoint scan
02
⟐
Extract
OCR + Vision
03
⟨⟩
PO Match
Tolerance check
04
⇌
Reconcile
SOA diff
05
△
Triage
Severity + SLA
06
▤
Report
xlsx · pdf · audit
Processed
0
invoices
Clean matches
0
0.0% STP
Exceptions
0
—
Vendors
0
reconciled
▦ LIVE DATA STREAM

No invoices yet

Press Generate Dataset to create the sample documents.

AGENTIC AI · INVOICE AUTOMATION

How it works — in 60 seconds

A visual walkthrough of how the AI agent reconciles every invoice — from delivery at the store to a clean, auditable report for Finance. No technical knowledge needed.

STORE 1 STORE 2 STORE 3 FINANCE
The Old Way

Manual. Slow. Error-prone.

Five Guys runs stores across the UAE. Every delivery brings a paper invoice. Every month, Finance sits down with hundreds of them and verifies each one by hand — checking each against the Purchase Order and cross-referencing the vendor's Statement of Account.

  • 📦 Invoices pile up for weeks before Finance even sees them
  • 🔍 Every invoice is manually checked against a PO
  • 📊 Every month-end is a reconciliation bottleneck
  • ❓ Mistakes can slip through — and often do
PDF SCAN.JPG XLSX SHAREPOINT drop zone
Step 1 · Ingest

Everything lands in one place.

Stores scan, photograph or export each invoice and drop it into a single shared folder — SharePoint, in our case.

The folder accepts any format: clean PDFs, messy phone photos, rotated scans, even coffee-stained paper. The system doesn't care. It's ready for whatever arrives.

PDF PNG JPG XLSX CSV
GULF BAKERY INV 002-20260103-01 Date: 2026-01-03 Brioche Buns ........ 420.00 Sesame Buns ........ 190.00 Sourdough ........... 222.00 TOTAL AED 873.60 EXTRACTED · JSON vendor_name: "Gulf Bakery & Supplies" invoice_no: "002-20260103-01" invoice_date: "2026-01-03" total: 873.60 confidence: 0.95 AI
Step 2 · Extract

The AI reads every invoice.

For each file, the AI agent extracts every field — vendor, date, invoice number, line items, subtotal, VAT, grand total — and hands back a perfectly-structured record.

It works on messy scans the human eye would struggle with: tilted photos, coffee stains, low contrast, small type. Every extraction is time-stamped and logged so you know exactly what the agent saw.

INVOICE Gulf Bakery 2026-01-03 PO-2026-0004 873.60 PO REG Gulf Bakery Jan → Feb PO-2026-0004 limit 7,472.50 VENDOR SOA Gulf Bakery 2026-01-03 002-20260103-01 873.60 ✓ vendor matches ✓ date in PO window ✓ amount within tolerance ✓ on SOA, correct value
Step 3 · Three-Way Match

Invoice ⇌ PO ⇌ Statement.

Every invoice is checked against two independent sources to make sure everything lines up:

  • Purchase Order — did we actually approve this order? Is the date in the agreed window? Is the amount within tolerance?
  • Statement of Account — does the vendor's own record match what we received? Anything missing? Any duplicates?

If everything lines up on all three sides, the invoice is cleared for payment — no human needed.

💰 AMOUNT MISMATCH Invoice total doesn't reconcile to line items + VAT. 📅 DATE OUT OF WINDOW Invoice dated after PO validity period ended. 👤 VENDOR MISMATCH Name differs from approved master — possible fraud. ❓ MISSING FROM SOA Vendor didn't include this invoice in their statement. 👥 DUPLICATE ON SOA Same invoice listed twice — risk of double payment. ⚖ SOA AMOUNT DIFFERS Vendor shows a different amount than our invoice. AUTO-ROUTED WITHIN 2 MIN → FINANCE MANAGER
Step 4 · Flag Exceptions

Anything unusual gets flagged.

If the three-way check finds a problem, the agent creates an exception — with the evidence, a severity rating, and a recommended action — and routes it to the Finance Manager within two minutes.

Everything else flows through untouched. Humans only see the hard cases.

.XLSX REPORT InvoiceStatusAED INV-V001-01✓1,800 INV-V002-01✓873 INV-V003-19⚠1,088 INV-V003-24⚠2,706 INV-V004-01✓2,190 INV-V005-01✓4,397 INV-V007-04⚠949 EXECUTIVE PDF RUN SUMMARY STP rate .......... 92.0% Invoices .......... 50 Clean ............. 46 Exceptions ........ 9 Vendors ........... 7 TOP EXCEPTIONS · amount_variance · date_out_of_window · soa_amount_var · missing_in_soa AUDIT CHAIN GENESIS → a3f4 run_start · provider=azure a3f4 → 7b22 extract_invoice · 50× 7b22 → e091 po_matching · 46 ok e091 → 1a2f soa_reconcile · 7 vendors 1a2f → 9c7d reports_written ✓ TAMPER-PROOF · IMMUTABLE · SIGNED
Step 5 · Report & Audit

Finance gets a ready-to-review package.

At the end of every run the system produces three artefacts:

  • Consolidated Excel — per-invoice, per-vendor, per-exception with evidence
  • Executive PDF summary — one page the Finance Manager can review in minutes
  • Immutable audit log — every action the agent took, cryptographically chained so nothing can be altered after the fact

If anyone later asks "why did you approve this?" — the answer is right there, with hashes to prove it.

BEFORE 2-3 WEEKS per month-end • manual per invoice • error-prone • no audit trail AFTER MINUTES continuous + auditable • 92% auto-cleared • 100% exception recall • tamper-proof log HUMANS FOCUS ON HARD CASES · SOFTWARE HANDLES THE REST
The Result

Weeks become minutes.

Finance stops drowning in paper. The month-end bottleneck disappears. Humans only look at the handful of cases that actually need judgement — and they get crisp evidence with every one.

92%
auto-cleared
100%
exception recall
< 2 min
exception SLA
0
lost invoices

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